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NDIS invoice template for providers and support workers.

An invoice a plan manager can pay without writing back to ask: who you are and your ABN, who the support was for and their NDIS number, and a line for every support with its date, item number, hours and price — with a place to say how GST applies.

Who it is for: Providers and sole-trader support workers invoicing plan-managed or self-managed participants. Supports funded by the NDIA directly are claimed in the provider portal instead.

Download the Word file

No email, no sign-up. Checked against the rules on 15 October 2026.

The first page of the invoice template, as it prints
Page one, as it prints from this page

What's in it

6 sections, built on the rules.

  1. 01FromBusiness name · ABN · NDIS provider registration number, if registered · Address, phone and email · Registered for GST
  2. 02InvoiceInvoice number · Invoice date · Payment due · Service agreement date
  3. 03Bill toHow the participant's funding is managed · Plan manager's name and invoice email · Participant name · NDIS number · Nominee or representative, if they look after the invoices
  4. 04Supports deliveredSupports · Travel, cancellations and non-face-to-face time
  5. 05Totals and paymentSubtotal · GST · Total · Pay to: account name, BSB and account number · Payment reference
  6. 06StatementAbout these supports

What a claim needs, by how the plan is managed

To claim a support, the NDIA needs the participant's name and NDIS number, the dates of support, the support item number and the price. Self-managed participants pay your invoice through their own NDIS portal, and you send them a receipt once it's paid. Plan-managed invoices go to the plan manager, and need a valid ABN — or the ATO's Statement by a Supplier form if you're exempt. Supports the NDIA funds directly aren't invoiced at all: you claim them in the provider portal.

Guide to getting paid — NDIA

Price limits, since 24 September 2026

The maximum prices in the NDIS Pricing Schedule 2026-27 are now set by the Minister's determination under the NDIS Act. They apply to NDIA-managed and plan-managed participants: a provider can't charge more, and a claim above the limit can't be paid. Self-managed participants are outside them.

Pricing arrangements — NDIA

GST-free when four things line up

If you're registered for GST, a support to an NDIS participant is GST-free when the participant's plan is in effect, the support is a reasonable and necessary support in that plan (and no more than it specifies), there's a written agreement that identifies the participant and says the support is in their plan, and the support is a kind the GST-free NDIS determination covers. That determination covers supplies made before 1 July 2027. The written agreement can be a combination of documents, invoices included.

National Disability Insurance Scheme — Australian Taxation Office

Taxable lines need a tax invoice

Where you're registered for GST and a line is taxable, the invoice has to work as a tax invoice: it says it is one, shows your ABN and the GST, and makes clear which lines are taxable and which are GST-free. From $1,000 it also shows the buyer's identity or ABN.

Tax invoices — Australian Taxation Office

Claims within 90 days, from 1 December 2026

From 1 December 2026, claims for NDIS payment must be made within 90 days of the support, down from two years. A plan manager can only claim once your invoice arrives, so send it promptly.

NDIS Amendment (Securing the NDIS for Future Generations) Act 2026, Schedule 2, item 89 — legislation.gov.au

The template

Use it here, or take it with you.

Print it, save it as a PDF, or download the Word file and put your own name and logo on it.

Download the Word file

Invoice

Organisation: ______________________________

01 From

Business name

ABNA plan manager needs a valid ABN. Without one, attach the ATO's Statement by a Supplier form.

NDIS provider registration number, if registered

Address, phone and email

Registered for GSTIf any line is taxable, title the invoice “Tax invoice”.

  • Yes
  • No

02 Invoice

Invoice numberUse each number once.

Invoice date

Payment dueThe terms your service agreement sets.

Service agreement dateThe agreement these supports were delivered under.

03 Bill to

How the participant's funding is managed

  • Plan-managed
  • Self-managed

Plan manager's name and invoice emailPlan-managed only.

Participant name

NDIS number

Nominee or representative, if they look after the invoices

04 Supports delivered

One line per support, per day. For a plan-managed participant the price can be at most the limit for that item in the current NDIS Pricing Schedule.

Supports

DateSupport item numberDescriptionHours or quantityUnit priceGSTAmount

Travel, cancellations and non-face-to-face timeOnly what your service agreement allows: which line it is, and what it was for.

05 Totals and payment

Subtotal

GSTOnly on lines that aren't GST-free.

Total

Pay to: account name, BSB and account number

Payment referenceThe invoice number.

06 Statement

About these supportsFor example: “These supports were delivered as recorded, under our service agreement dated …, and are reasonable and necessary supports in the participant's NDIS plan.”

A free template to adapt — not an official form, and not legal or compliance advice. Corella is not affiliated with the NDIA or the NDIS Quality and Safeguards Commission. The rules behind it change, so check the current guidance and your own obligations before you rely on it. A free template from Corella — corellacare.com.au/templates/ndis-invoice/

Filling it in

What makes it a good record.

One invoice per participant

Keep each participant on their own invoice, and plan-managed and self-managed supports apart. A plan manager pays from one participant's budget at a time.

The item number for the time of day

For daily personal activities and community participation, weekday daytime, evening, night, Saturday, Sunday and public holiday support each have their own support item number and price limit. Use the one for when the support happened.

A record behind every line

Each line should match a progress note or timesheet for the same date and hours. It's what a plan manager or the NDIA asks for if a claim is reviewed.

Say what a special line is

Travel, a short-notice cancellation or non-face-to-face time can be claimed only where your service agreement allows it. Label the line so the plan manager claims it the right way.

Send it within days

Invoice weekly or fortnightly rather than monthly. With 90 days to claim from 1 December 2026, a late invoice eats into the plan manager's time.

A free template to adapt — not an official form, and not legal or compliance advice. Corella is not affiliated with the NDIA or the NDIS Quality and Safeguards Commission. The rules behind it change, so check the current guidance and your own obligations before you rely on it.

In Corella

The same record, kept for you.

In Corella, the invoice is built from the shifts themselves. A billing run picks up the period's worked shifts, billable cancellations and standing charges — one invoice per participant, funding type and episode of care — and each service's rate carries its NDIS item number and the 2026-27 price limit it's checked against. Lines for NDIA-managed participants go into the NDIA's 16-column bulk payment file instead, ready to upload in the provider portal.

Fair questions

Before you use it.

Sources

The other templates

Is there an official NDIS invoice template?
The NDIA lists what a claim needs rather than publishing an invoice layout, so the format is yours. This template carries everything on the NDIA's list, plus what plan managers ask for: your ABN, the invoice number and date, and a line per support.
Do I invoice the NDIA for NDIA-managed participants?
No invoice goes to the NDIA. You claim NDIA-managed supports in the myplace provider portal, one at a time or as a bulk payment request file. Our free checker reads a bulk file before you upload it.
Do NDIS invoices include GST?
Many NDIS supports are GST-free when four conditions line up — the ATO lists them, and this page sums them up. If you're registered for GST, show each line's GST treatment; if you're not registered, there's no GST to add.
What if I don't have an ABN?
Plan managers need a valid ABN on the invoice. If you're exempt from having one, include the ATO's Statement by a Supplier form with the invoice.
Can I charge more than the price limit?
Not for NDIA-managed or plan-managed participants: the 2026-27 limits apply to them, and a claim above one can't be paid. Self-managed participants are outside the limits, so the price is what you agree with them in the service agreement.
How soon should I send an invoice?
As soon as you can after the support. A plan manager can claim only once your invoice arrives; from 1 December 2026 claims must be made within 90 days of the support, and the NDIA already holds claims lodged more than 90 days after the support for a review that can take up to 28 days.
Can I use it as an Excel or PDF invoice?
Download the Word file and adapt it — Word saves it as a PDF — or print this page, or save it as a PDF, from the button at the top. The fields are the same in all three.

Keep this record in one system.

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